Universiteit Leiden

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Renewing and returning

Current library services

Due to nationwide coronavirus regulations, Leiden University Libraries (UBL) has had to adjust its services. Please find an overview on our webpage on library services during the coronavirus situation.

UBL library services during the coronavirus situation


The standard loan period is three weeks. The loan period may be renewed online using the catalogue. Renewal is not possible:

  • for items reserved by other patrons
  • for items having exceeded the maximum loan period of one year
  • in case a second overdue notice has been issued for any item on loan
    (please contact us by replying to the overdue notice, to check if renewal by library staff is still possible)
  • in case of overdue fines

In case of any questions regarding your loans, please contact us by replying to one of our email notices, or use Ask a librarian.

Starting 1 June 2021, the regular overdue and fines procedure applies once again. Your UBL loans will not be automatically renewed by the library anymore.

Borrowed items may be returned at the Leiden University Libraries (UBL) location of your choice.

Books may also be sent by mail, at the senders risk, provided they are securely packaged and carry sufficient postage: 

University Library
User Services
P.O. Box 9501
2300 RA Leiden
The Netherlands

As soon as the due date is reached, the library will send overdue notices by email. Sending these reminders is a courtesy of Leiden University Libraries; no rights can be derived from not receiving them.

Notices to Leiden University students, as well as Leiden University alumni graduated after August 2006, will be sent to the Leiden University uMail-address.

  • Week 1: 1st reminder.
    No fee will be charged. Loans may be renewed up to a maximum of one year in 3 week periods, as long as the material is not reserved by another user.
  • Week 2: 2nd reminder.
    No fee will be charged. Your library account will be blocked. Renewal may be requested at one of the library information desks, by telephone, or by email, as long as the material is not reserved by another user.
  • Week 3: 3rd reminder. A fine of 5 euros per book will be charged.
    Your library account will remain blocked. All borrowed materials have to be returned to the library.
  • Week 4: a last reminder will be sent by regular mail, to the home address registered to your library account.
  • Week 6: the claim is handed to a debt-recovery agency.
    The library account remains blocked until all costs are paid. You will be charged a replacement fee for the book (€75 per book) and collection fee (15% of the value of the book, €40 minimum excluding VAT).

Please feel free to reply to one of our email notices, should you have any questions regarding overdue fines.

At the desk

Fees may be paid upon returning your loans, either by debit card (pin or contactless) or credit card. You may pay the fee later on; your library privileges will remain suspended until the fees have been settled. The Walaeus Library accepts cash payments only.

By bank transfer

Paying a fine by bank transfer is an option only when all overdue loans have been returned, or, in some cases, renewed for you by one of our staff. Please contact us by replying to one of our emails so we can check the options.

Debt collecting agency

As soon as a case is handed over to a collecting agency, all fees must be settled with the agency.

By using our services, you agree to the terms and conditions outlined in the UBL circulation policy.

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