Universiteit Leiden

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Renewals and returns

The standard loan period for items borrowed at Leiden University Libraries (UBL) is 3 weeks.


The library will automatically renew the loan period for you, in 3-week periods. Should you wish to renew your loans in between or check your loan list, please sign in to your library account.

The loan period cannot be renewed:

  • when the maximum loan period has been reached. The maximum loan period is 3 months; for Leiden University and LUMC staff a 1 year period applies
  • when a borrowed item is reserved by another patron
  • in case your library account is blocked due to an overdue fine or any long overdue items

Please let us know if you have any questions regarding your loans, by replying to one of our email notices. This way, we have your account data and loans overview at hand. You can also contact us by using Ask a librarian.

Overdue fees for reserved items

In case reserved items are not handed in on their due date at the latest, an overdue fee will be imposed:

  • The overdue fee will start at 5 euros on the day after the loan period has ended. The user's library account is blocked
  • The overdue fee will be raised with another 2 euros per day for each reserved overdue item, during the week following the due date
  • After 7 days, the library's replacement fee regulations will take effect
  • The user’s library account will remain blocked until the reserved items have been returned to the library and the overdue fee has been settled

Borrowed items may be returned at the UBL library location of your choice.

Books may also be sent by mail, at the senders risk, provided they are securely packaged and carry sufficient postage: 

University Library
User Services
P.O. Box 9501
2300 RA Leiden
The Netherlands

The UBL will send borrowers various email notices, such as:

  • a monthly library account overview
  • notices in case one of your borrowed items is reserved by another patron
  • courtesy notices regarding impending due dates
  • overdue notices and overdue fee notices

Sending notices is a courtesy of the UBL. No rights can be derived from not receiving them. It is the user’s responsibility to be aware of the due dates of all borrowed materials and to hand them in on time.

University email addresses

  • All library email notices to Leiden University students, and to Leiden University alumni graduated from August 2006, will be sent to the Leiden University uMail address. 
  • Email notices to Leiden University and KITLV staff will be sent to the Leiden University faculty e-mail address.    

If borrowed items have not been returned 21 days - or 7 days, for items reserved by another user - after the due date has expired, the UBL will send you a notice of default by post and by e-mail. Your library account will be - or remain, respectively - blocked.

Please find more on this subject in the UBL circulation policy.

Please feel free to reply to any of our email notices, should you have any questions regarding library fines.

At the desk

Fines may be paid upon returning your loans, either by debit card (pin or contactless) or credit card. Fines cannot be paid at the Walaeus Library desk.

You may pay the fee later on as well; your library account will remain blocked until the amount has been settled.

By bank transfer

Paying a fine by bank transfer is an option only when all loans the fee was issued for will have been returned to the library. Please contact us by replying to one of our email notices, so we can check the options.

Debt collecting agency

As soon as a case is handed over to a collecting agency, all fees must be settled with the agency.

By using our services, you agree to the terms and conditions outlined in the UBL circulation policy.

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