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Course reserves

Current library services

Due to nationwide coronavirus regulations, Leiden University Libraries (UBL) offers adjusted services up to and including 26 September 2021. Please find an overview on our webpage on library services during the coronavirus situation, and check our regular pages for news on upcoming changes starting 27 September.

UBL library services during the coronavirus situation

Because of limited shelving space, we are not able to place more than 10 books/journals on a course shelf. We recommend you use digital materials as much as possible.

If a publication is not available in digital form, please fill out a purchase request or contact your subject librarian to discuss alternative solutions. For smaller groups of students, you can choose not to block titles, but make them available for borrowing.

Students need to reserve a study place to be able to use library materials on the spot. During the December/January lockdown, access to study spaces is very limited.

Students wishing to consult UB or Wijnhaven course reserve books for a short while only, can book a 'course reserve seat' for an hour. For the UB, please contact the UB reception desk at +31715272800, for Wijnhaven Library please send us an email.

For the time being, all University Library (UB) and Asian Library course shelves have been moved to the Information centre Huygens on the UB ground floor.

Course reserve shelves are available for the following library locations:

Create a reading list and put materials on a digital reserve shelf for a designated period. The (digital) course reserves service of the UBL allows faculty: 
1. to create a reading list containing digital and/or physical materials, providing students with easy access
2. to link to digital materials
3. to place physical materials on reserve for a designated period
4. to avoid fines, borne by the institute, for infringement of copyright

All items available through our catalogue (journal articles, journal issues, books, book chapters, newspaper articles, video's, reference entries, databases, etc.) can be put on an online reading list. However, there are a few exceptions for the physical materials:

  • Audiovisual materials: these are kept in custody at the lending desk and can be collected by students for viewing in one of our media rooms 

  • Materials from the Special Collections

  • Materials from the NINO library, Africa Study Center and Walaeus Library: these have not yet been made available for placement on lecture boards, so we will keep them at their original location

If the library doesn't hold an item you need for a course, it is possible to make a purchase request in the Course Reserve Request Service.  Reserve requests are processed in the order received.

The procedure for requesting digital course reserves is equal to the procedure for physical course reserves. It may take several weeks for loans to be returned or titles that have to be purchased to be available. 

Requests are made in two easy steps:

1. Selecting books, chapters, and articles

  • Log in at the Catalogue using your ULCN-account.
  • Search for a specific item, then select by pressing the pin. 
  • When selecting articles or chapters from printed journals and books, only select the title of the journal or book.
  • Select all the materials you need for your course in this manner.
  • After selecting all course materials go to My Favorites on the top right of the page.
  • Select all required titles for the course reserve by checking the (numbered) boxes and press "Push to" actions.  

  • Choose Export RIS > Download > Save As. Please ignore the option for changing the encoding.
  • Name the file and make sure the extension is .ris.

2. Uploading your selection

  • Log in on Course Reserve Request Service using your ULCN account.
  • Press Add New.
  • Fill in all the required fields and import your RIS-file. Now all selected titles will show.
  • Literature not available in the UBL can be requested for purchase through the field Books to be purchased. Please note: it can take up to two months to process a new printed addition to the collection and place the item on reserve. E-books are usually made available within a few days.

Ready? Press Request Course Reserve Shelf. You’ll receive a confirmation mail.

If you would like to add titles to the Course Reserve Shelf or have any other comments afterwards, log in to the Course Reserve Request Service. Go to the relevant course reserve shelf and add your additions at Addition or Correction on the bottom of the page.

When the course reserves shelf is ready, the library will send another e-mail containing the link to your online reading list. This page is made active on the indicated begin date and will be removed on the indicated end date. The link can be placed in the digital learning environment or be send to your students.

Please keep in mind it is not allowed to place print copies of, for example, book chapters or journal articles on the course reserve shelves, only the relevant books and journals themselves. Teachers may refer to the book chapters or journal articles. Students can then decide whether they should read this material on the spot or whether they would rather make a (digital) copy (for private use).

  • UB and Asian Library course reserve shelves: by mail, or at the library desk (Mon–Fri  8h30–17h)
  • Law Library course reserve shelves: by mail, or at the library desk (Mon-Fri 9h-17h)
  • Wijnhaven Library course reserve shelves: by mail, or at the library desk (Mon-Fri 10h-17h)
  • Online course reserves FSW Library: by mail, or at the library desk (Mon-Fri 9h-17h)

  • For questions you may also contact your subject librarian

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