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Materials of the Special Collections can be digitised and reused on request for research or publication.

Using images from Digital Collections

The purpose of Digital Collections is to make the collections widely available. You can use all non-copyrighted images freely with a CC-BY licence.

The CC-BY licence obligates the user to mention the creator of the original work and mention the source (Leiden University Libraries + shelf mark). You are free to share (copy and redistribute the material in any medium or format) and adapt (remix, transform, and build upon the material) for any purpose, even commercially.

All other items in Digital Collections have a copyright statement that applies to that particular image.

Leiden University Libraries has done its utmost to locate the copyright holder in order to acquire permission for publication in Digital Collections. If you nonetheless believe that copyrights are not being respected, you can send an email message to: specialcollections@library.leidenuniv.nl.

Leiden University Libraries assumes no responsibility for damage in any way resulting from or connected to the reuse of images from the Digital Collections.       

Ordering images

For ordering digital images from the Special Collections use the Digitisation Request Form. Standard non-commercial reproductions of loose material in Tiff format cost €27,50 (excl. VAT) per image. For bound materials, the first page is €27,50 (excl.VAT), and every succeeding page €2,50. It is also possible to request items in PDF format (€11 per image, for bound materials, add €1 per extra page).

The online form is also accessible via the Catalogue. Items from the Special Collections all have the ordering button with a link to the Digitisation Request Form.

Some items may be protected by copyright law. Without a written permission by the rightful copyright holder(s), you cannot order digital images from items that are copyright protected.

If digital images cannot be provided you'll receive an email message.

Publishing images

If you are intending to publish material from our collections then you should make sure you: 

  • include a proper acknowledgment of the creator(s) of the original work
  • include a proper acknowledgment of the source of the publication: Leiden University Libraries + shelf mark.

Some items are protected by copyright. For reuse of copyrighted images, you must request permission personally from the copyright holder. Works of literature, science and art are protected by copyright, which lasts for the life of the author plus a period of 70 years. Copyright holders are: the creator, any other collaborating creator(s), surviving relatives or entities to which the copyrights have been transferred. Reuse means all acts of publication and reproduction. Leiden University Libraries assumes no responsibility for damage in any way resulting from or connected to the reuse of images from originals from its collections.

We appreciate if you provide the library with a complimentary copy of your publication. Send your copy to Leiden University Libraries, Special Collections, Witte Singel 27, 2311 BG Leiden.

Photographs and scanning

After permission from library staff of the Special Collections Reading Room, researchers are permitted to take photographs of materials using a digital camera or other image/video capture devices. The use of flash or tripad is not permitted.

A book-edge scanner is available for scanning materials with a publication date between 1850 and 1950. Scanning is without further costs. Take a USB stick with you.

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