Publish Open Access in Scholarly Publications

Scholarly Publications is a sustainable archive for Leiden University’s publications, which researchers themselves can make Open Access by means of an upload via LUCRIS.

Meet policy requirements with Open Access publications in Scholarly Publications

By means of an upload in Scholarly Publications researchers will increase the visibility of their work, and at the same time comply with Open Access policies set by both external funders (such as ERC and NWO) and the University.

1. The publication is open access.
   Many academic articles are already open access on the publisher’s website. If this is the case, you may upload the publisher’s version into Scholarly Publications without an embargo. You can recognize these publications by the presence of a creative commons license (such as CC-BY or CC-BY-NC-ND); many publishers will also mark these publications with a dedicated ‘Open Access’ label.
   Even if a publication has been issued in full open access, we still recommend you upload the publisher’s PDF into Scholarly Publications. By doing so, you will increase the visibility of your research as well as the value of Scholarly Publications. Additionally, you will ensure sustainable access to the publication in the long term. Finally, some research funders also request an upload into a 'trusted repository', like Scholarly Publications.
    
2. The publication is not open access. 
   If you receive external funding, then please make sure that above all you comply with your funder’s requirements.
   
   Leiden University has an Open Access policy. The policy is based on Article 25fa of the Copyright Act (‘Taverne Amendment’). This article allows researchers, who have an employment agreement with Leiden University, to share their short academic and professional publications regardless of any guidelines set by publishers.
   If your funder does not impose stricter requirements and if you meet the following conditions:
   1. You have an employment agreement with Leiden University and
   2. The publication was fully or partly financed with public money and
   3. The audience of the publication is academic or professional and
   4. The publication type is: ‘Annotation’, ‘Article in journal’, ‘Book chapter’, ‘Book review’ or ‘Conference paper’
   ... then you can upload the publisher’s version with an embargo of six months after the first online publication; in LUCRIS, make sure you select the license 25fa Aw (see picture below).
   
   The Universities of the Netherlands have determined that the national Taverne Amendment also applies if the publisher invokes foreign law and/or only a (limited) number of the co-authors are employed/affiliated with a Dutch university or other Dutch research institution. The Taverne Amendment is mandatory law and may not be contractually excluded. Since the pilot project in 2019 and the implementation of Taverne in Leiden's Open Access policy in 2020, (inter)national publishers have not objected to this, nor has legal action been taken by a publisher against Leiden University or another Dutch university. Should a publisher object, please contact the UBL Open Access Team directly via openaccess@library.leidenuniv.nl. Leiden University, together with its national partners, guarantees full legal assistance, covers the costs thereof and will take over the publisher's objection. The publications you have written during your affiliation with Leiden University will remain accessible in the Leiden repository Scholarly Publications, even after you have left the university.
    
3. The Publication is not Open Access and the conditions at point 2 do not apply. You cannot make use of Article 25fa of the Copyright Act.
   You can still make use of Scholarly Publications to make your publication Open Access.
   Most publishers have a general policy regarding deposits in institutional repositories for journal articles, but not for other publication types. In the publishing agreement, you and your publisher can specify conditions for this. We recommend you make an agreement on such deposits before you publish, in which you state that you intend to make an author’s version (without the lay-out and type setting of the publisher) or the publisher’s version open access available, possibly after a specified embargo period.
   If you have no record of prior agreements, you will have to contact your publisher and check which version you may use for Scholarly Publications, and whether an embargo period applies.
   
   The Copyright Information Office staff at the University Library will be happy to advice you on how you can best protect your copyright.

License 25fa Aw is selected in LUCRIS.

If you have any questions, you can contact the Open Access Team at openaccess@library.leidenuniv.nl or your Faculty LUCRIS support staff.