Universiteit Leiden

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Upload your thesis

As soon as your thesis has been approved, you will be asked to upload your final version to the Student Repository. The Repository is an online archive for Leiden University theses. You can send all questions regarding your upload to the repository to your Education administration office.

Educational programmes decide whether they want you to add your thesis to the  Student Repository. The faculties of Archaeology, Humanities, Governance & Global Affairs, Social Sciences and Science ask students to upload their thesis themselves by using the Leiden University Thesis Submission System

After all checks are done, your thesis details will become visible in the Student Repository. The thesis itself can only be made publicly available, possibly after an embargo period, if you, your supervisor and the external client (if applicable) have given their consent to do so. In some cases you will do this in the graduation form. If not, you can download the Thesis Publication Consent Form or ask your programme administration to give it to you. If one of the parties does not agree with publication, your thesis must stay under embargo (permanently or until a specified date). You can indicate this in the upload screen.

Before adding an academic publication to the Repository, every submitter is asked to accept the License to inclusion and publication of a Bachelor or a Master thesis in the Leiden University Student Repository. This license states the rights and obligations of both student and university. Among other things, it says the author keeps the copyright of his/her thesis. As the author, you state you don’t violate any rights of others (copyright, image right). The University is indemnified against any claims in this concern. The University is allowed to store the thesis, and – provided consent – make it publicly available. The University obliges itself to maintain the file as readable in the future, and warrant an embargo if applicable.

For publication of the thesis, the student, thesis supervisor and/ or internship company must give permission via the Thesis Publication Consent Form. Sometimes copyright, privacy considerations or upcoming publications make it desirable to delay the publication of a thesis by setting an embargo period. If so and for what period can be indicated on the form. As embargoes are put in place for a reason, the university will not provide access to embargoed materials to a third party.

  • Only pdf-files are accepted. In word you can create a pdf by using the 'Save As' function and choosing pdf as file type.
  • Please upload the final and approved version of your thesis.
  • Theses in the Student Repository are indexed by Google and can be found by searching on author’s name, thesis title or words from the contents of the pdf (if publicly available).

  • Do not put any personal details such as address, email address, phone number or student number in the thesis file!

  • For questions concerning the procedure, or if you would like to make changes to the description of your own thesis, please refer to your Programme Administration.

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