Library services during the coronavirus situation
Due to the coronavirus situation in The Netherlands, Leiden University Libraries has had to adjust its library services.
Please check our opening hours webpage for an up-to-date overview.
Please show responsibility and solidarity. Do not unnecessarily occupy a place.
Library study places can be booked by Leiden University students. For Leiden University PhD candidates, several seats are available in reading room 1 of the University Library (UB) and in the Law Library. All seats need to be booked in advance, online. Other patrons cannot reserve or use study places.
Non-silent short use seats
Students who have a study place reservation, but would like to follow an online course or otherwise conduct an online conversation during their reserved time-slot, can use one of the dedicated seats in the University Library's north hall next to the print & copy unit.
Online library services and remote access options for Leiden University students and Leiden University and KITLV staff, are currently being offered as usual.
Read e-books from home, or have a look at our vast e-journals collection. Browse our extensive subject guides for your field of interest. Treat yourself to some film and music! Learn all about Open Access and Leiden University Scholarly Publications.
Temporary access to extra digital resources
Several database platforms now offer free access to a selection of online materials:
- Ars Aequi – Dutch monthly law journal and online platform 'Ars Aequi' is now available for remote access through EZProxy
- JSTOR – access to additional JSTOR collections and coronavirus and public health content until 30 June 2021
- Ohio State University Press – free access to all monographs and the linguistic textbook 'Language Files'
At several UBL locations, library patrons may visit to pick up and return library books.
Loanable materials from the UBL library locations can be requested using the catalogue. Choose one of the currently available pick-up locations from the drop-down menu. Please await the availability email, so as to be sure the items are ready for pick-up. Books can be picked up from the book lockers without an appointment.
|Library location||Hours to pick up and return books|
Mon - Sun 9:00-20:30
|Social and Behavioural Sciences Library||
Mon - Fri 9:00-17:00
|Van Steenis||During opening hours of the Van Steenis building|
|Wijnhaven Library||During opening hours of the Wijnhaven building|
Due date and overdue policy
During the national lockdown, most non-overdue UBL loans will be automatically renewed until 26 April 2021. No overdue notices will be sent during this period.
After the lockdown period, the regular UBL renewal and overdue policy will apply.
Borrowed books may be returned at any of the abovementioned library pick-up locations.
Please note that we quarantine all returned items for several days, before registering them off your account. In case of any questions regarding this procedure, please contact us by replying to our notices, or via Ask a librarian.
Books may also be sent by mail, provided they are securely packaged and carry sufficient postage:
P.O. Box 9501
2300 RA Leiden
Most university libraries, and the National Library (KB), currently offer ILL services through WorldCat. Please note that, for loans as well as for article deliveries, we do depend on other libraries' current ILL options.
For the time being, we offer a choice of two pick-up locations:
- University Library
- Wijnhaven Library, The Hague (ILL book pick-up: Mon - Fri 9:00-13:00 and 14:00-18:00)
Please contact us in case you should have any questions.
A selection of books shelved in the University Library (UB) reading room and the Asian Library, and non-circulating items shelved at the Law, Wijnhaven and NINO libraries, can be made available and checked out to library patrons upon email request. Items will be determined suitable for loan on a case-by-case basis.
Please send us an email at firstname.lastname@example.org, stating your student number or username, plus author, title, volume and call number of the item needed, or copy the link from the catalogue using the share link option. You will be notified as to the loan options and availability of the item. UB, Law Library and NINO items may be picked up from one of the lockers in the UB, Wijnhaven materials from the lockers at Wijnhaven Library.
Entering the library or the reading rooms to fetch or consult these books is currently not allowed.
We kindly ask teachers to use digital materials whenever possible, and limit the use of physical materials to a maximum of ten books.
Using the UB and Wijnhaven Library course reserve books
Students wishing to consult course reserve books for a short while only, can book a 'course reserve seat' for an hour. For the UB, please contact the UB reception desk at +31715272800, for Wijnhaven Library please send us an email.
For the time being, all University Library (UB) and Asian Library course shelves have been moved to the Information centre Huygens on the UB ground floor.
E-books for course shelves
Check our catalogue to find out whether the publication you are looking for is available in digital form. If not, please fill out a purchase request form, or contact your subject librarian to discuss alternative solutions.
Course shelve books loan
Please let us know if can make course reserve items available for loan, by sending an email to email@example.com. We recommend you only do this for small groups of students, who will often connect with each other when resources are limited, and share books. The student registered in our system as borrower will be responsible for the book loan at all times.
Scans and readers
In some cases, it is permitted to publish scans of copyrighted book chapters on BrightSpace. A number of publishers have allowed articles or book chapters to be included in printed or digital readers for educational purposes, in which case there is no need to count words or images. Please check publishers' policies using the Usage regulations licensed e-resources module.
When a publisher isn't indicated on the list, the UFB Reader Online service can scan book chapters and make them available to students. Please consider copyright regulations when using this option. Deviating from regular procedure, the library will provide the book and the UFB provides the scanning services. For more information, please contact the UFB Reader Online Services at firstname.lastname@example.org
Students can purchase scanned items through the Reader Online webshop, in digital or printed form. Any costs due to copyright will be added to the purchase fee. Leiden University’s Central Crisis Team has decided these costs will fall on students as they did before.
General information about copyright issues when teaching online can be found on our Digital Scholarship webpage.
If you should have any questions regarding course reserves, please contact us by email: email@example.com.
Researchers can contact the Centre for Digital Scholarship (CDS) for questions, advice and training regarding data management, Open Access, copyright, and use of digital data. Please contact the CDS via email: firstname.lastname@example.org.
The Reading Room Special Collections currently provides thirteen workplaces to Leiden University researchers and students wishing to use materials from the library's special collections for their research. Seats need to be booked in advance.
Applying for a visit
To apply for a workplace, please send an email - using your Leiden University email account - to email@example.com. Let us know on which day and during which time slot(s) you would like to visit, and which items you would like to view. From Monday to Friday, the time slots to choose from are:
- 9:00 to 11:00
- 11.30 to 13.30
- 14:00 to 17:00
Your request must be sent in no later than 12:00 on the workday prior to your intended visit. We will inform you as to the availability of a seat during your preferred time slot. Approval of applications is handled in order of receipt.
Visiting Special Collections
When your application has been approved, you are welcome to visit during the agreed upon time.
Please report to the UB reception desk to have your registration checked, after which you will be admitted to the library. We ask you to thoroughly wash your hands before entering the library, and follow the indicated route.The use of a face mask is compulsory; you may remove your face mask only when seated at your workplace.
Once in the reading room, please report to the desk. Staff will show you your workplace and provide you with the requested items. Walking routes are indicated on the floor. After your visit, please return all documents or objects at the desk and leave the room by the indicated route, accompanied by a staff member.
Workplaces are cleaned thoroughly between visits. Consulted items are kept in quarantine for two days after use.
Courses and lectures
Leiden University teachers may request to use original items from the Special Collections relevant to their courses, in the lecture rooms of the University Library.
Please find our rich and varied Digital Collections online.
Leiden University teachers wishing to stream audiovisual materials during online classes, can book the University Library's media room (ground floor) for this purpose.
One of the computer units in the media room has been equipped with the proper software and hardware needed to stream audiovisual materials. Teachers can book the room themselves, or have a student assistant handle the booking and streaming. This service is meant specifically to enable teachers to use dvd's from the library's collections, and is being offered to Leiden University teaching staff only.
To book, please send an email to the University Library's reception desk, stating your name, email address and phone number, and the desired date and time. More information regarding the procedure will be sent to you by email.
Please contact the library to book a max. 20 minute time slot, during which you will have sole use of the printer and/or computer assigned to you.
Using Webprint, you can prepare and upload your print requests before your visit to the library. If this option does not work for you, you will be assigned a library computer for the duration of your booked time frame.
You can send your P-disk files by email, or transfer them to Office 365. In case you choose to use Office, make sure to have access to Office services before your appointment at the library. Please find all necessary Office 365 information and manuals at Leiden University's Helpdesk Portal. Library staff can not offer assistance in this matter.
UB reception desk
Forgotten your password?
In case you have forgotten your library account password, please request a new password online.
Subject librarians and curators
All notices regarding loans, requests, and overdue fines from the library to Leiden University students, and to alumni graduated after August 2006, are sent to the Leiden University uMail-address.
uMailbox transfer issues
In 2020, Leiden University has transfered all uMailboxes to a new online environment. Please check the university's news item on uMail migration issues.
uMail forwarding settings
Students' uMail forwarding settings created before April 2020 are no longer active. Please refer to the university's news item for more info and a manual regarding the new uMail forwarding options.