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Request a (online) course reserve

Create an online reading list and put materials on a reserve shelf for a designated period

The Course Reserves service of the UBL allows faculty: 

  1. to create an online reading list containing online and/or physical materials, providing students with easy access
  2. to link to online materials
  3. to place physical materials on reserve for a designated period
  4. to avoid fines, borne by the institute, for infringement of copyright

Online reading lists

All items available through our catalogue ( journal articles, journal issues, books, book chapters, newspaper articles, video's, reference entries, databases, etc.) can be put on an online reading list.

The procedure for requesting an online reading list is equal to the procedure for physical course reserves. 

Physical course reserves

All printed journals, reference works, books, and other materials present in the catalogue can be placed on a course reserve shelf, except for: 

  • Audiovisual materials: these are kept in custody at the lending desk and can be collected by students for viewing in one of our media rooms 
  • Materials from the Special Collections
  • Materials from the NINO library, Africa Study Center and Walaeus Library: these have not yet been made available for placement on lecture boards, so we will keep them at their original location

If the library doesn't hold an item you need for a course, it is possible to make a purchase request in the Course Reserve Request ServiceReserve requests are processed in the order received. Instructors are encouraged to submit lists at least five weeks prior to the beginning of the semester to guarantee availability.

Course reserve shelves are available for the following library locations:

  • University Library: first floor, entrance 4
  • Asian Library (UB): second floor, entrance 8
  • Law Library: at the law desk and/or in the designated areas in the library
  • Wijnhaven Library, The Hague: the bookcase closest to the window
  • FSW, the Studycabinet. Please note that printed books and journals have to be requested separately! For more information please contact the service desk or your subject librarian

Copyright regulations

Please keep in mind it is not allowed to place copies of, for example, book chapters or journal articles on the course reserve shelves. It is also not allowed to inform students they can make a copy of the materials placed on the shelf. Teachers may, however, refer to the shelf. Students can then decide whether they should read this material on the spot or whether they would rather make a copy (for private use).

How to submit

Requests are made in two easy steps:

1. Selecting books, chapters, and articles

  • Log in at the Catalogue using your ULCN-account.
  • Search for a specific item, then select by pressing the pin.
  • When selecting articles or chapters from printed journals and books, only select the title of the journal or book.
  • Select all the materials you need for your course in this manner.
  • After selecting all course materials go to My Favorites on the top right of the page.
  • Select all required titles by checking the related boxes and press "Push to" actions.  

  • Export RIS > Download > Save As. Please ignore the option for changing the encoding.
  • Name the file and make sure the extension is .ris.

2. Uploading your selection

  • Log in on Course Reserve Request Service using your ULCN account.
  • Press Add New.
  • Fill in all the required fields and import the RIS-file. Now all selected titles will show.
  • Books not available in the UBL can be requested for purchase through the field Books to be purchased. Please note: it can take up to two months to process a new printed addition to the collection and place the item on reserve. E-books are usually made available within a few days.

Ready? Press Request Course Reserve Shelf. You’ll receive a confirmation mail.

If you would like to add titles to the Course Reserve Shelf or have any other comments afterwards, log in to the Course Reserve Request Service. Go to the relevant course reserve shelf and add your additions at Addition or Correction on the bottom of the page.

When the course reserves shelf is ready, the library will send another e-mail containing the link to your online reading list. This page is made active on the indicated begin date and will be removed on the indicated end date. The link can be placed in the digital learning environment or be send to your students.


  • UB and Asian Library course reserve shelves: by mail, or at the library desk (Mon–Fri  8h30–17h)
  • Law Library course reserve shelves: by mail, or at the library desk (Mon-Fri 9h-17h)
  • Wijnhaven Library course reserve shelves: by mail, or at the library desk (Mon-Fri 10h-17h)
  • Online course reserves FSW Library: by mail, or at the library desk (Mon-Fri 9h-17h)

  • For questions you may also contact your subject librarian (https://www.library.universiteitleiden.nl/about-us/contact/whom-to-contact)

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