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Overdue books and library fines

Overdue loans policy

  • Week 1: 1st reminder. No fine will be charged. Extension is possible up to a maximum of 6 months in terms of 3 weeks, provided the material is not reserved by another user.
  • Week 2: 2nd reminder.  No fine will be charged. The user’s library account will be blocked. Extension of the loan term can be done at one of the library information desks, by telephone, or by email, provided the material is not reserved by another user.
  • Week 3: 3rd reminder. A fine of 5 euros per book will be charged. The user’s library account will remain blocked. All borrowed materials have to be returned to the library.
  • Week 4: Last reminder sent as a letter to the registered home address.
  • Week 6: 5th reminder. The claim is handed to a debt-recovery agency. Your library account remains blocked until all costs are paid. You will be charged a replacement fee for the book (€75 per book) and collection fee (15% of the value of the book, €40 minimum excluding VAT).

Sending overdue notices is a courtesy of Leiden University Libraries (UBL). No rights can be derived from not receiving them.

Leiden University students, as well as alumni graduated after August 2006, will receive overdue reminders on their uMail-address.

By using our services you agree to the terms and conditions outlined in the UBL circulation policy.

Settling overdue fines

  • At any of the Leiden University Libraries locations, overdue fines may be paid at the library desk, by debit card or credit card
  • At the University Library, fines may be settled by either cash, debit card or credit card, during the opening hours of the information desk
  • The Walaeus Library accepts cash payments only

As soon as a case is handed over to a collecting agency, fines and other fees must be settled with the agency.

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