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LUCRIS and the Leiden Repository

Use LUCRIS and the Leiden Repository to share, promote, and store your publications.


The Leiden University Current Research Information System (LUCRIS) is a system for registering the university's scholarly publications. 


  • increases the accessibility and visibility of your publications and increases your citations
  • guarantees the storage and preservation of publications at institutional level
  • allows the the university to demonstrate its publication intensity

From LUCRIS the Publications tab on the personal profile pages is automatically filled. The hyperlink to the registered publication is also created automatically after uploading the pdf. The UBL manages the system and the faculties are responsible for the content.

Guide to registering publications in LUCRIS

Publishing Open Access in the Leiden Repository

The Leiden Repository (LR) contains publications by scholars from Leiden University and from institutes affiliated with the Leiden University. The LR archives all Leiden dissertations and makes these Open Access available. Researchers from Leiden University can also make their elsewhere published articles Open Access available via the LR.

Through LUCRIS, publications can easily be uploaded to the LR by adding a link to a PDF. Within a few days the PDF is automatically added to the Repository.

Please note: a separate procedure applies to uploading PhD dissertations. 

To make sure publications in the Repository can be found the pdf-files have to meet certain standards. See the list of criteria for pdf-files (in Dutch).

All publications receive a unique identifier, a so-called handle. This handle guarantees the findability of publications.


If you submit a publication to the Repository, you will be asked to agree to the License to Deposit. This license regulates what the University Library can and must do with your publications in the Repository. For example, the license gives the university permission to make the publication public.

Most items are published under a non-exclusive license, that only allows Leiden University to disseminate the information. Readers only have reading rights and can point towards the handle of an item, but they may not re-distribute the work. To give the end user more rights and improve the reach and usability of your publication, you as author can select one of the following licenses in LUCRIS. Please take into account the Open Access license attached to the article.

In case of an author's version of a publication authors have the freedom to choose what license to select, as long as the license is compatible with the publisher’s guidelines. You can find the specific policy for your journal at www.sherpa.ac.uk/romeo.



Non-exclusive license (default)

If the author provides a non-exclusive license, the author can also give licenses to other stakeholders, such as publishers.

Work under this non-exclusive license can be used for education, study and research if properly acknowledged. Author’s permission is needed for all other cases.

CC BY 4.0

The end user may copy, distribute, display and perform the work and make derivative works (for example translations) and remixes based on it only if they properly acknowledge the author or licensor.


Similar to CC BY, but without giving permission for commercial use (for example as hand-out in a paid for course) or to create derivated works (for example a translation). Derivated works or commercial use are only permitted after permission by the copyright holder.

CC BY-SA 4.0

Similar to CC BY, but with the strict rule that all derivated publications apply the same license (Share Alike).


The author gives away all rights to the publication and it therefore enters the public domain.

25fa Aw (Taverne)

This license is to indicate the author has made use of the right by law (amendment Taverne, 25fa Dutch Copyright Act) to distribute an article or chapter after a reasonable period of time. During the pilot phase of the Taverne pilot, the license can only be applied after signing a contract for the Taverne pilot.


Refers to our standard license for PhD theses.

Help on choosing the right license can be found on the website of Creative Commons. 


Publishers often have restrictions on which publications can be made ​​public via a Repository. However, most publishers do allow an author's version (without the publisher's layout) to be included or to open up the publisher's PDF after a certain embargo period. SHERPA RoMEO provides an overview of policies concerning copyright and self-archiving by publisher and journal. 

In LUCRIS it is possible to indicate the publication version of your article. These run in chronological order from the moment of submission of the manuscript until after the publication of the final article. 



Submitted Manuscript (pre-print)

This is the initial author’s version you sent in to a publisher. It has not gone through editorial processes such as peer review (if applicable) yet. You may also encounter the term pre-print for this specific version.

Accepted Manuscript (post-print)

This is the author’s version in which all corrections have been processed, but which misses the publisher’s layout, logo and copyright statement. This version is sometimes also called the post-print. For articles funded under Plan S conditions, this is the minimal accepted version to count towards Open Access.

Published Version

This is the version that can be downloaded directly from the publisher. It is also called Version of Record.

Published Version (corrected)

Sometimes an error in the published version is discovered, or new information requires an update of the original. If there is a change to an article that has already been published, we keep the newer version with this specific type.

Need help?

For any questions concerning registration of your publications in LUCRIS, please email your faculty's contact for help.

Afrika Studies Centre


Edith de Roos

Faculteit of Archaeology


Maayke de Vries

Faculty of Governance and Global Affairs



Faculty of Humanities



Faculty of Law



Faculty of Social Sciences



Faculty of Science


ICLON   Mariska Schouten
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